Effective Recordkeeping
etc. This will help you in your efforts to effective recordkeeping.
It is important to have medical information in one easily accessible place. Keeping track of your family’s medical information can prevent unnecessary stress. If you move of change doctors, you will be able to share your medical history with the new doctor before your “official” records get forwarded.
Keep all relevant information related to your child including:
Dates of immunizations, hospitalizations, illness and surgeries
Contact information and dates of services for: doctors, specialists, dentists, surgeons, therapists, insurance companies, other providers and schools
Phone conversations logs for: medical professionals, insurance providers Medications Insurance information (copy of policy and correspondence)
Education/School documents (i.e. 504 Plan, IEP, notes from nurse, etc.)
Equipment, supplies and vendor information
Emergency contact information
Diet and nutrition
Other information specific to your child
Where and When to Start Organizing Your Records?
Start today, this month, this year. Don’t let the overwhelming thought of organizing prevent you from beginning. Find a method that works for you and use it. The best method is one that you will use regularly.
File folder, accordion folders, notebooks and a specific box or file drawer all work as locations to keep records. Find what works best for your lifestyle. Use a different notebook, folder, drawer or box for each child.
Modified from NYS Family to Family Health Care Information and Education Center
Adapted with permission from North Dakota Family Voices
